Background Checks with Employment Screening Services

Using an integration with Employment Screening Services (ESS) allows you to view and request background checks to ensure your candidates meet your job's requirements.

This guide assumes that you already have an account with ESS. If you do not, you will need to contact ESS prior to following these steps.

 

Table of Contents

Configure the ESS Integration

Configuration is almost always handled by Talentcare and typically does not need to be modified later on. If you would like to have an ESS Integration configured, please contact your Client Executive for assistance.

Configure Permissions

Once the integration is configured, you will need to configure permissions for users and groups within your company.

  • Determine which User Group you'd like to edit permissions for, and head to the appropriate location in User Management

For more information about editing user and group permissions, visit: Manage User Group Permissions

  • Under the Additional Features section, locate the following permissions, and turn them on. 
    • View Background Screening Status - Provides the user group access to only view the status of a background check via the candidate profile 
    • Request Background Check - Allows the user group to request a background check for a candidate
  • Once the permissions have been set, click Save

How to use Background Screening Services

Once configuration and permissions are set, you can now use ESS for your background screening services. How you can use the background screening services is dependent upon which permissions are provided to your user group, and are outlined below.

Background Screening Services can only be used with candidates that have been moved to the Offer Pending status!

View Background Screening Status

  • Locate your candidate that has been moved to Offer Pending status and click on the candidate card to view the candidate's profile
  • Under the Questions & Assessments section, locate the Employment Screening Services background check
  • To the right of the background check, you will see a status button that provides you with a quick update on the status of the background check

Status Types

Not Requested

The background check request has not been initiated
Requested The background check has been requested, but the candidate has not been processed
Accepted The background request has been accepted but still needs to be completed by the candidate
In Progress The candidate has completed the background check and it is being processed
View Results View the results for the background check
Error! There was an issue with the background check request
 

Request Background Check

  • Locate your candidate that has been moved to Offer Pending status and click on the candidate card to view the candidate's profile
  • Under the Questions & Assessments section, locate the Employment Screening Services background check
  • To the right of the background check, click the Initiate button
  • In the pop-up window, select the package you would like to run, then click Accept
  • If the background check request was successful, the Initiate button will change to the Requested button

Status Types

Initiate Initiate the background check request
Requested The background check has been requested, but the candidate has not been processed
Accepted The background request has been accepted but still needs to be completed by the candidate
In Progress The candidate has completed the background check and it is being processed
View Results View the results for the background check
Error! There was an issue with the background check request

 

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